ACCEPTANCE OF TERMS & CONDITIONS: Any payments made by a Program Participant (“Participant”, “you”) to Praxsys Leadership, Inc. (“Praxsys”, “our”, “we”, “its”) toward any Praxsys Leadership immersive program shall constitute acceptance of all Terms & Conditions provided herein.
PAYMENT TERMS: All payments shall be made on the dates indicated in the payment schedule, noted in the Registration Information section. Late payments are subject to a non-refundable $250 fee, and may result in cancellation. Praxsys reserves the right to cancel registrations not paid in full 75 days prior to program start and to charge fees per the Cancellation Policy. A non-refundable $75 fee is charged on all returned payments. Participants agree not to dispute any credit card charges associated with this program before contacting Praxsys first to resolve their concerns. Praxsys retains the right to dispute any chargeback that is improper and recover any costs, including attorney’s fees related to improper chargebacks. Additionally, in the event of an improper chargeback, Praxsys retains the right to cancel any reservation or third-party services related to that improper chargeback.
PARTIAL PACKAGES NOT AVAILABLE: The Program is offered as described on the Program web page, at the stated price. Partial package purchase is not available.
CANCELLATION POLICY: Praxsys’s cancellation policy is in effect upon first payment toward any Praxsys program. A Participant’s cancellation must be provided in writing either by e-mail or registered mail to Praxsys. The cancellation is effective on the date of the cancellation e-mail or date of postmark. The Participant forfeits the following fees to Praxsys based on the date of cancellation notice:
- $150 processing fee if cancelled more than 90 days prior to departure;
- $350 fee if cancelled 90 to 60 days prior to departure;
- $500 plus any non-refundable amounts paid to and/or penalties assessed by hotels or other suppliers of travel services (up to the total cost of the program) if cancelled 59 to 31 days prior to the program’s departure date;
No refunds for cancellations within 30 days of departure date; all payments by Participant made to Praxsys are forfeited.
In event of individual cancellation, no name changes or substitutions are permitted. No shows: Passengers who fail to show up for the first hotel night without prior notification will be considered as program cancellations: their hotel reservations will automatically be cancelled and cannot be reinstated.
PASSPORT: A valid passport is required of all U.S. citizen passengers. Participants of other nationalities should inquire with the appropriate embassies, and such Participants are responsible for securing their own visas if required in addition to their valid passport. Participants’ passports must be valid for six (6) months following the end date of the immersive portion of the program. Praxsys expressly denies any responsibility for any losses incurred due to insufficient validity of a Participant’s passport.
HEALTH & MEDICAL CONSIDERATIONS: The Participant is responsible for identifying and securing any health/medical related documentation required by the airlines and/or countries visited on the itinerary, and Praxsys bears no responsibility for the passenger not providing the required documentation. If a country requires proof of COVID vaccination and/or a negative COVID test, it is the responsibility of the passenger to secure such documentation within the required timeframe as a condition for joining this program.
Our suppliers (hotels, motor coach companies, etc.) have agreed to abide by COVID-protective measures as outlined by local health authorities and government agencies, and the Participant agrees to abide by these policies as well. The Participant understands that while Praxsys has made a reasonable inquiry to ensure these policies are adhered to by our suppliers, there may be occasions when the policies are not followed as completely as the policy suggests. Therefore, the Participant agrees not to hold Praxsys, our suppliers, or the group leaders responsible should they contract any illness during or after their travel.
It is highly recommended Participants be medically healthy and physically capable of significant walking. Praxsys programs involve international travel in foreign countries whose public facilities have different standards of accessibility than U.S. law. Transportation services, which are provided by third parties, as well as visited sites and accommodations, which are not owned, leased, or controlled by Praxsys, may not be compliant with accessibility standards required by U.S. law. Praxsys cannot guarantee wheelchair, motorized scooter, or walker accessibility during a program and does not provide individual assistance to Participants. If a Participant requires special individual assistance, the Participant, not Praxsys, is responsible for bringing and paying for a capable companion willing to assist the Participant. Praxsys assumes no responsibility for Participants’ inability to fully participate in the program, nor does Praxsys provide any refund for non-participation in any part of the program.
TRAVEL INSURANCE: The program package includes basic travel insurance which provides some coverage for medical needs, including COVID-19 infection acquired while on the immersive portion of the Program. However, we strongly recommend the purchase of travel Insurance to help protect Participants’ investment in the program and to ensure medical coverage outside the United States. We strongly suggest you purchase the broadest coverage available with the least amount of exclusions. Travel Insurance is encouraged because Praxsys strictly adheres to our Cancellation Policy. Because some travel Insurance plans contain time-sensitive benefits, we encourage Participants to do their research and purchase insurance in a timely manner. Praxsys is not qualified to answer technical questions about the benefits, exclusions, and conditions of travel insurance plans. Praxsys cannot evaluate the adequacy of the prospective insured’s existing insurance coverage. If you have any questions about your travel protection, call your insurer or insurance agent or broker. Declining to purchase an adequate travel protection plan could result in the loss of your travel cost and/or require more money to correct the situation. You also acknowledge that without this coverage, there may be no way to recoup any losses, costs, or expenses incurred. If you choose to travel without adequate coverage, Praxsys will not be liable for any of your losses howsoever arising, for which program protection plan coverage would otherwise have been available.
STATE DEPARTMENT & OTHER AGENCIES’ ADVISORIES: The State Department (www.state.gov), the Center for Disease Control (www.cdc.gov), and other government departments and agencies may issue travel advisories or warnings for one or more of the destinations visited on program, and such advisories or warnings may even be in effect at the time of your registration for this program. Should you choose to travel to a country that has been issued a travel warning or advisory, Praxsys will not be liable for damages or losses that result from travel to such destinations. Praxsys cannot change its Cancellation Policy or Terms & Conditions based on any such warning or advisory or the occurrence of any terror, health, pandemic, or other incident in one or more of the places this program is scheduled to visit. All cancellation penalties remain in full force and effect. It is your responsibility to be aware of any and all requirements for admittance to a country or state, including COVID-19 requirements. Certain countries have a requirement for foreign visitors to have valid medical insurance on entry. Praxsys cannot be held responsible for denied entry if the Participant is unable to provide details to authorities of insurance or denial of entry for any reason.
ITINERARY: The itinerary presented in this brochure represents what Praxsys is planning for this program; however, the itinerary is subject to final confirmations and changes in local schedules. While no changes are anticipated, Praxsys, at its sole discretion, reserves the right to change the itinerary, as it deems necessary or advisable. Praxsys is not responsible for costs or fees related to itinerary changes necessitated by changes in an airline’s schedule or other arrangements not made through Praxsys.
ACCOMMODATIONS AND MEALS: Accommodations are based on double/twin rooms with private bathroom facilities. A limited number of single rooms are available and are subject to a single room supplement fee. If you come with a roommate who cancels prior to departure, a single room supplement surcharge applies. Triple rooms are not always available and are discouraged because of cramped quarters; no price reduction for triple rooms. Meals are either menu of the day or buffet. Included meals are as shown in the itinerary (B=Breakfast, L=Lunch, D=Dinner).
AIR TRANSPORTATION AND AIRPORT TRANSFERS: The program does not include air transportation. Airport transfers are available only from designated airports at the specific times indicated. You are responsible for booking your own air travel to arrive at the designated transfer time and location, or else arrange for your own transportation to the first hotel of the itinerary prior to the first night of the program at your own expense.
BAGGAGE & PORTERAGE: Baggage is at Participant’s risk. Participant should confirm the checked and carry-on baggage specifications with the air carrier specified in Final Travel Documents. Porterage for one piece of luggage is included at hotels; no porterage at airports.
NOT INCLUDED IN THE PRICE: Airfare to and from the start/end point of the program, passports, visas, lunch meals, other meals not mentioned, alcoholic beverages or extras beyond standard menu, baggage fees, telephone calls, laundry, medical tests, and other items not explicitly stated as included.
PHOTOGRAPHY: Praxsys may take photographs or video of its programs and program Participants, and Participant grants Praxsys express permission to do so and for Praxsys to use such for promotional or commercial use without payment of any fee or royalties. Praxsys has the unrestricted right to use and/or copyright and/or publish aforementioned photographs or film in any media for advertising or for any other lawful purpose. Participant waives any ownership or publication right in connection with photographs or film taken by Praxsys. Any participant who wishes that their image not be used is asked to notify Praxsys in writing prior to departure.
PARTICIPATION: Praxsys reserves the right to decline to accept or retain any Participant on any of its programs if, in its sole discretion, it deems accepting or retaining any such Participant as being detrimental to the program. No refunds shall be made for any unused portion of the program in this instance, and any expenses related to early return home are the sole responsibility of the Participant. Participant agrees to and shall indemnify and hold harmless Praxsys, and each of our officers, directors, employees and agents (collectively “Praxsys”), from any expenses, losses, liabilities, damages, judgments, settlements, and costs (collectively, “damages”) involved with or incurred by Praxsys (including, without limitation, reasonable attorneys’ fees and the advancement of same) with respect to any claims, law suits, arbitrations, or other causes of action, which result, directly or indirectly, from: (i) Participant’s breach or violation, or threatened breach or violation, of this Agreement and (ii) Any damage caused by Participant while participating in the program.
UNUSED SERVICES: There is no right to a refund for any unused services.
LIABILITY DISCLAIMER: Praxsys hereby expressly disclaims any and all liability for any personal injury, property damage, loss of baggage, accident, delay or irregularity, any claim for special or consequential damages, or any other loss that may be occasioned by the acts and/or omissions, whether negligent, wrongful, or intentional of any air carrier, hotel/motel, or other lodging operator, railroad operator, bus operator, public transportation, sea carrier, local sightseeing company, program operator, program leader, any employees thereof, or for any other entity or individual not under the direct supervision and control of Praxsys when engaged in conveying the passenger or in carrying out the arrangements of the program, or otherwise in connection therewith. Praxsys further disclaims any liability for any damages, losses, or expenses incurred, or inconvenience caused, due to delay or changes in schedules, defaults, over-booking of hotels or airlines, sickness, weather, strikes, quarantines, acts of terrorism, construction, war, pandemic, force majeure, or other such events that are beyond Praxsys’s control. Praxsys likewise disclaims any liability for statements, actions, or inactions of any intermediary agents, such as group administrators, program leaders, travel agents, or any other intermediary involved with the selling, promotion, or operation of Praxsys’s programs. Furthermore, to the fullest extent permitted by law, Praxsys disclaims any liability for any damages or injuries, or other losses whatsoever, sustained or incurred as a result of the negligence of Praxsys. Group administrators, and program leaders likewise expressly disclaim any liability for the acts and/or omissions of any of the above entities and/or individuals not directly under their supervision or control. Please be advised that the liability of carriers as well as providers of hotel and lodging accommodations is limited by law, and Participants may thus wish to consider purchasing a Travel Protection plan and/or additional insurance to protect themselves against any losses or injuries suffered as a result of their acts and/or omissions. In no event shall Praxsys’s liability exceed the amounts paid by the Participant for participation in the program, and subject to the provisions and cancellation fees as set forth in this brochure. In the event the program leader named in a website or itinerary does not travel with the group and a substitute is not named therein, Praxsys reserves the right to make substitutions of its choosing for such person(s). Praxsys is not responsible for any misquotes contained in this brochure or other accompanying documentations, and the contents therein may be changed at any time without notice and at Praxsys’s sole discretion.
CANCELLATION BY THE SUPPLIER. Praxsys will inform you as soon as reasonably possible if a supplier needs to cancel. Praxsys will also liaise between you and the supplier in relation to any alternative arrangements offered by the supplier, but Praxsys will have no further liability to you.
CANCELLATION BEYOND PRAXSYS’S CONTROL: Praxsys disclaims any responsibility for any losses or expenses incurred due to cancellation or alteration of the program resulting from, but not limited to: travel advisories or warnings issued by the State Department or any other relevant authority, acts of war, terrorism, acts of God, natural disasters, pandemic, or any other circumstance beyond Praxsys’s control. In such case, Praxsys will assist Participants in requesting refunds for all land and air services not received by the Participant, less a non-refundable operational fee of $300 per person. Praxsys shall not be responsible for any non-recoverable amounts disbursed to service providers on a Participant’s behalf. Suppliers may choose to provide a travel voucher or credit in lieu of refund. Praxsys is not responsible for a supplier’s failure to pay a refund or for supplier bankruptcy or insolvency.
POLICY AGAINST DISCRIMINATION: Praxsys does not discriminate on the basis of race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex, age, sexual orientation, or status as a veteran in the provision of its services.
JURISDICTION/VENUE/CLASS ACTION WAIVER/LIMITATION OF DAMAGES/NOTICE OF CLAIM. These Terms and Conditions shall be governed by and construed in accordance with the laws of the State of California without regard to conflict of law principles. Any dispute arising from the contract shall be litigated in a court of competent jurisdiction in the County of Los Angeles. You agree you will only bring claims against Praxsys in your individual capacity and not as a plaintiff or class member in any purported class action or representative proceeding. Praxsys shall not in any case be liable for other than compensatory damages, and your payment of a deposit on a program means you agree to these conditions of sale and expressly waive any right to punitive damages. You understand and agree no claims will be considered and you will not bring suit against Praxsys unless you have first provided a typewritten notice of claim to Praxsys within 30 days after the program or cancellation of the program.
TERMS & CONDITIONS CHANGES: Changes in any of the Terms & Conditions can be made only in writing signed by an officer of Praxsys.